AGM Notes 07 04 2024

IWC AGM Notes 7th April 2024

1) Welcome.

i) David welcomed and thanked everyone for attending.

ii) David announced the sudden death of Jill's husband. It was asked if close friends would extend the clubs condolences, sending everyone's love.

iii) Best wishes were extended to Kim for reaching her milestone birthday today.

2) Apologies

Jan and Dave Madge, Bob and Margaret...... Bob and Barb.....Rhona....and Jill....

3) Minutes from last meeting

Agreed

4) Matters arising

i) Late cancellation to be discussed later in meeting

ii) Medical details and NOK.

Some have actioned this. Encouragement given for all to undertake this.

iii) I.T and Website

Thanks to Amanda.....for such a great job on the previous website

iv) Walk etiquette agreed

a) Check attendees before setting off Check all are present 

b) Agreed to shorten walks as per conditions.

c) Any breakaway groups leaving walk early to always inform the walk leader.

Proposed Jan 

2nd Fred

5) Chair's report

i)Website

All agreed it was a big success and easy to use. Thanks to Alan's son Sean for a great job & to Amanda for all her support on the first website.

ii) New business cards available. Some to be left at the Watermark and a couple of cards distributed to all members to give out to potential new members.

iii) Subs to remain at £10

Thank you to everyone for their continued support and the continued success of the club.

6) Treasurer's Report.

Please see figures from report. Note as required.

Thanks to Treasurer for his Stirling work.

7) Walk Co-ordinator 

Tim has stepped down due to the rigors of his ongoing treatment; Deb White stepped in the short term. Jan (Mc)..... has offered to take on the role for next year.

Call to all members to volunteer leading a walk on the calendar from June onwards.

8) Social Secretary's report - Jan Reeve

Thanks to all for attending and welcome to new members.

Jan's been researching how IWC came into being, inspired by a walking festival held in Ivybridge 2004 or 2005. She will upload the history to the website when finished.

Julie.... was asked to look in the archives at the council offices for anything pertaining to the walking festival.

Discussion re continuing with The Ship Inn l, Noss Mayo, for this Xmas' lunch venue, as there had been some feedback since changing hands. 

Jan thanked everyone's input into the club to make it the success it is.

David thanked Jan for organising other social events through the year, which some members have attended. e.g Cinema at Watermark.

9) Election of Officers

All agreed they were happy to remain in their position.

All agreed

Prop. Debs White 2nd Steve P

10) Business matters

A) Grant Application

i)Thanks to Julie for making club aware of the grant. IWC will be applying.

ii) Various criteria required before submitting application e.g updated constitution. 

B) Draft constitution read out. 

All agreed

Proposed Fred

2nd Hilarys husband.

Governing principles

Read out by David.

Some points discussed.

i) safeguarding re under age walkers and vulnerable adults

ii) Fitness of a walker to take on planned walk. Our wording " inclusion of all" could be challenged. Possible clause to be put in "at discretion of walk leader". 

(Tim added his thanks to those that had helped him today.)

iii) It was decided to change the phrase. "Group of friends" to " Friendly group of walkers".

All agreed to discussed changes and amendments and signed off.

C) WhatsApp Group ALERTS

WhatsApp group to be used solely for last minute alerts or cancellations on the day of the walk.

Agreed walk leader no longer needs to go to start point venue if walk cancelled.

D) Sharing lifts.

General discussion re the current system.

Susie proposed a system for all to give £1 or £2 l, depending on distance, to the driver rather than just one passenger to buy a drink for the driver, with rhe view yo make a fairer system.

Vote taken. Inconclusive. So agreed a more informal system to ask the drivers preference eg a drink or small monetary contribution.

E) Missing Garmin

No-one knew of its whereabouts.

F) First Aid Kits

Agreed if you are carrying one then let walk leader aware.

Any kits should be checked to be in date and replace any used contents.

A.O.B

Fred suggested we all had What3Words or similar location app (e.g. OS Locate) on our phones, as works by satellite connection and does not require a phone signal or internet to record location in case of an emergency.

Meeting closed.